Election of Office Bearers

 

28.  On the recommendations of the EC, the President shall appoint an Election Officer, from amongst the Officers posted in Delhi, so as to conduct the elections of the Office Bearers, so that the whole process of elections is completed before the expiry of the term of the existing Body.

 

29.       (a)        The EC Members, namely the President, Vice-President, General Secretary, Joint-Secretary, Honorary Treasurer and Publicity Secretary, will be elected for a term of two years, by direct voting, by eligible members, as specified later.

 

(b)               In addition to above, Regional Secretaries, one each for the four or more Zones based on number of AIR/Doordarshan Zonal Offices, will also be elected by direct voting.

 

30.       (a)        For the post of Vice President, Joint Secretary, Honorary Treasurer & Publicity Secretary, only the eligible members from Delhi Units can contest the elections.

 

(b)               For the post of President & General Secretary, all eligible members, posted anywhere in the Country, can contest the elections, but if a member from outside Delhi gets elected to the post of General Secretary, then he/she has to be prepared to get posted to any AIR or Doordarshan Office in Delhi.

 

(c)                For the posts of Regional Secretaries in each Zone, only those eligible members who are posted in the AIR / Doordarshan Offices in their respective cities of Delhi, Kolkata, Chennai, Mumbai & Guwahati (or any other Zone, formed in future) can contest elections.

 

 

Nomination of Co-opted Members to the Executive Body:-

 

31.In addition to the elected Office Bearers, there will be two Co-opted members in the Executive.  The Co-opted Members will be nominated by the President on the advise of the Executive Body.  While nominating these members, the main consideration will be for balancing the representation of AIR & Doordarshan members, in the Executive Body.

Eligibility Conditions for Contesting & Voting in the elections:-

 

32.       (a)  Life Members/those Paid Up Members, who have paid their subscriptions for at least two years consecutive financial years ending on 31^st March of the election year will be eligible to contest & vote for the posts of the Office Bearers of the Association as notified.

 

(b)               For the posts of Regional Secretaries of each Zone, only the Life Members/Paid Up Members of respective Region, who are eligible in 32 (a) above, will be eligible to vote and contest in the elections.

 

(c)                Only those members who have served AIR / Doordarshan for at least two years or more on the date of notification of the elections and are still in service in AIR / Doordarshan and have at least two years of service left on the date of filing of nominations, will be eligible to contest in the election, subject to satisfying all other conditions.

 

(d)               Members who are retiring / have retired from service on or before 31^st March of the Election Year, are not eligible to participate in the elections.

 

(e)                A member will be allowed to file the nomination for one post of Office Bearer only.

 

(f)                 Those contesting the elections, have to deposit Rs. 200/- (Rupees Two Hundred Only) as Security Deposit, in cash or by bank draft (payable at Delhi), along with nomination form.  The Security Deposit shall be forfeited for the candidates, for whom the total votes polled are less than ten per cent (10%) of the total votes cast & found valid.

 

(g)                The Proposer & Seconder filing the nomination form for elections are eligible to sign only for one candidate, for one post.  The Nomination proposed and/or seconded for two or more contestants by same proposer and/or seconder, will become invalid.

 

 

Procedure to be followed for conducting the elections:-

 

33.       (i)         The Election Officer will issue a notification for conducting the elections in accordance with our Constitution.  This notification will be published in the Journal of the Association.

 

(ii)                Voters list duly authenticated by Hony. Treasurer & General Secretary shall be made available to Election Officer on the date of announcement of Elections.

 

(iii)               Complete list of Life Members in service shall be made available to Election Officer on a date which is thirty (30) calendar days before the last date of receipt of Ballot Papers by Members.

 

(iv)              Each Ballot Paper shall be signed in ink by the Election Officer.

 

(v)                The names of contesting candidates shall be declared by the Election Officer only after the expiry date and time of filing of nominations.

 

(vi)              Names of contestants shall be printed on Ballot Paper in Alphabetical Order.

 

(vii)             The Envelope which is returned by the voter to the Election Officer with the Ballot Paper, after casting his/her vote, should not reveal the identity of the voter.

 

(viii)           The Election Officer will ensure that the elections are conducted smoothly.  His decisions on conducting the elections will be final in all respects.